Evaluation Criteria

Those bidding to host SAS-2012 and/or SAS-2015 will be expected to provide:

• a clear statement, prioritised if necessary, of which Conference(s) they are bidding for
• the proposed date(s) for the Conference(s)
• details of the likely climatic conditions at the venue on those dates
• a motivation for wanting to host the Conference
• details of the proposed venue and its infrastructure (which must be capable of seating at least 350 delegates in Plenary sessions and provide for multiple parallel sessions, poster sessions, and a commercial exhibition)
• a representative picture of, or a link to the website for, the venue
• details of the convenience of delegate travel to and from the venue
• details of local tourist attractions and the possibility of extra-curricular social engagements
• details of the capacity, cost and distance of delegate accommodation (a range of accommodation is preferred)
• a projection of the standard delegate registration fee and details of what it covers
• details of support for students, young scientists, and scientists from under-privileged countries
• the names of the members of the Local Organising Committee (the Chairperson(s) should be indicated)
• the name(s) of the Chairperson(s) of the Scientific Programme Committee
• evidence of previous successful conference organisation 
• details of any plans to publish the output from the Conference
• details of any special scientific sessions, schools or workshops it is proposed to organise
• details of any local initiatives or legislation that may promote (eg, scientific or cultural exchange agreements) or hinder (eg, visa restrictions, travel embargoes) the attendance of groups of delegates
• any other information that might be pertinent to the consideration of their bid

Submission Process

Bid submission closed at midnight GMT on January 31, 2009.